Using a hired meeting room for Interviews helps to create a professional and fair atmosphere for the candidates as well as the interviewer(s).
Choose a Room with Sound Privacy
Candidates speak candidly to each other as much as they do to the interviewer(s). Therefore, a room with solid walls and solid doors is more suitable than one with a glazed partition or folding screens. A room with sound privacy is one where you cannot hear the corridor outside the room, whereas candidates outside the room can certainly hear you.
Set a Layout That Feels Equal
The typical large boardroom-style table and chairs can dominate the space and give the wrong first impression and make the interviewee feel intimidated. Consider a circular or square style of table and chairs positioned at the corner of a rectangular table.
Prepare the Table Properly
Good practice when conducting job interviews includes: water, notepads, pens and a clock for the time being kept, discreetly and consistently for all candidates.
Sort Arrivals and Waiting in Advance
Let the reception staff greet the candidates by name, and then direct them to a waiting area. This should be as far from the meeting room as possible, so that they cannot meet other candidates due to be interviewed.
Brief the Venue on Confidentiality
Request that the staff are briefed as to the purpose of your booking and that candidate names are not displayed on any room board for the duration of your booking. This is generally no problem with any decent venue.
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Build in Time Between Candidates
Leave at least 10 minutes between each candidate. This allows time to make notes, clear the room and ensure that the candidate arriving for interview does not encounter those that have just left.
With a little preparation, interviews can run smoothly for everyone involved.
